Tuesday 25 June 2013

Facility Management Software Solutions

Facilities divisions frequently have fragmented and manually operated procedures with a scattered work force. This leads to difficulties in capturing, monitoring, and managing service information as well as recurring maintenance. Moreover, evaluating costs, tracking equipment as well as employee performance is challenging.

Facility Maintenance with Facilities Management Software is a sound, yet hassle-free and effective, alternative to automate the tracking and management of facilities request processes. Employees send requests from a number of sources such as phone, email, web or local mail and the tickets are directed to the appropriate department or individual for work order assignment and accomplishment. Link in pertinent forms and policies; monitors time, costs, work reports and status during the process.



A number of CAFM software’s are specifically developed to serve the needs of a Facilities Management department or service provider operation. CAFM solutions frequently incorporate a wide range of modules that assist coordinate operations, covering functions like Fleet Management, Vehicle tracking, Room booking, Contract Management, Asset Management and a lot more.

Facilities are crucial to a company’s operation and how they deliver products or services. The proper way to manage a facility is to have a strategy in which the manager possesses effective tools for planning. This is the point wherein software developers as well as vendors endeavor to bring about value, and two of these major values are:
  • Strategic Focus

Sound facility management software need to be able to support everyday delivery of the company’s services as well as details for reporting. With FM Software, facility managers also have the potential to find out future possibilities as well as work on market assessments, calculate costs of ownership modeling, plan situations, evaluate a number of transactions, and other functions. This provides a facility manager the opportunity to participate in making decisions for the advancement of the company instead of merely helping run the operations seamlessly.
  • Configurable Solutions

Amending facility management solutions that were initially designed to provide services in a previously set way utilized to imply having to alter “the code” and led to issues with the present support as well as available updates. The great advantage of facility management software is that nearly all are entirely configurable by the end user. Rather than standardizing around a product, operations can be in accordance with industry practices. Facility managers can spend time to comprehend the things they do and how they can execute them in the most effective way. They can shape the technology for whatever requirements their business or company will have.


Utilizing this cutting edge CAFM software, facility managers have discovered ways to improve operations merely by getting rid of tasks that are not actually productive and those which are found to be redundant. This software additionally assists you to cancel out redundancies, track data better, and have clearer reports.

Saturday 15 June 2013

CAFM - ADVANCED FACILITY MANAGEMENT TECHNIQUE


Computer-Aided Facility Management (CAFM) is a boon to all the Facility Managers which incorporates Facility Management with the help of computer technology .With the advent of technology, Excel spreadsheets have been replaced by CAFM software which fulfils the task of facility management. CAFM is a wide field covering various fields such as space management, sustainability, asset management, employee details and their scheduling according to the project requirements. It assists Facility Manager with the monetary details and helps to maintain the co-ordination between the people to increase the affectivity.
CAFM performs the following core activities:

·         Strategic Planning It helps to manage space requirements, future scenarios related to portfolio savings, staff detailing and a complete view of the space and occupancy details.
·         Space Planning & Management – It deals with the allocation of the space according to the usage including the space types, Space standards, building codes and addresses and employee details which lead to an overall portfolio of the organization.
·         Resource Management – This facilitate FMs to organize and co-ordinate employee details and their scheduling to give an optimized output. It consists of Occupants, Staff people and other vendors.


·         Maintenance Management – This encompasses the preventive aspects regarding the maintenance and demands of the supply according to the schedule of the building process.
·         Emergency Management – It deals with precautionary aspects such as disaster management, recovery methods, system and employee safety information.
·         Capital Project Management – Capital management focuses on the most important field related to Construction, Renovation and Move Management which is the movement of cross functional groups to other offices thus reducing move cost and time.
·         Lease Management – IT centralizes all the data related to financial aids of the organization keeping all the records of the lease papers, transactions, and renewal periods of the leased properties.
·         Asset Management - Asset Management enables the facility to keep records of the multiple assets classes such as office furniture, labs equipments, CAD symbols on flooring, telecommunication, cabling fixtures etc.
·         Sustainability -It facilitates the real estate developers to analyze the impact related to the environments phenomenon’s like recycling, emissions, energy. It also manages the certification related to building assessment such as LEED.

Thus CAFM is a beneficial and prominent aspect of the facility management which enhances the production efficiency by managing multiple properties, locate assets and control costs of the assets, synchronization of workplace, space management, environment and financial issues etc.


Tuesday 11 June 2013

Fleet Management: Effectual Business Vehicles Management

Fleet management has attained an important position in the effective management of a company's transportation fleet. Fleet management consists of vehicles ranging from cars to heavy load vehicles such as trucks or rail cars.

Fleet management Systems range from an assortment of functions, for instance
  • Vehicle financing
  • Vehicle maintenance
  • Vehicle telematics including tracking as well as diagnostics
  • Driver management
  • Speed management
  • Fuel management
  • Health and safety management
To eradicate the risk of vehicle investment, most of the companies undertake fleet management. Fleet Management immensely assist in enhancing efficiency, productiveness and reducing their total transportation and staff costs, offering 100% compliance with government legislation ( duty of care ) and many more. Fleet management can be accomplished by either an in-house team or it can even be outsources to an outsourcing fleet management providers.

Professional Fleet Management provides the following benefits:
  • Minimizes Operational Costs: Fleet experts takes the responsibility of maintaining the vehicle be it servicing or inspection which in turn saves a considerable amount as well as employee time.
  • Considerably faster Delivery Alternatives: Fleet management ensures that vehicles are prepared to proceed at a moment's notice. Employees can pay attention to managing a delivery as well as can offer lower shipping rates instead of balancing this task with vehicle repairs and maintenance.
  • Increased client Interaction:  Investing in assistance for the fleet enables a business to advance its other services as well as boost customer satisfaction.
  • Utilization of Advanced Technology: Fleet groups ensure that trucks and other vehicles possess the best quality technology. GPS service assists a fleet get to their desired destination quickly and conveniently in addition to minimizing any resting time and helps to refrain from traffic. Managers can also keep track of vehicles; therefore customers have regular updates on deliveries.
  • Raise the Life Span of Vehicles: Businesses that invest in fleet management be assured that they will always have premium quality vehicles all set to go. This increases a business's reliability and eliminates the stress and expenditure of maintaining vehicles.